Document Storage & Secure Shredding
Chaffinch Storage provides professional archiving and document storage to professionals, businesses and organisations of all sizes.
Chaffinch Storage Services Include:
- Secure Document Storage
- 24 Hour/Standard Retrieval/Eco-Retrieve
- Distinction Between "Live"/"Deep" Storage Rates
- Clean, Dry Facility & Professional Service
- On Site Access by Associates Nominated by Customer
- Confidential Document Destruction
- Storage Boxes at Trade Prices
|Retrieval Service||Our Customers|
|Eco Retrieve||Confidential Document Desctruction|
Improve Document Management
Security, protection and cost-effective storage of your documents are the key requirements of effective document management. Chaffinch Storage provides customers with a highly professional service at low-cost rates and on flexible terms.
Comply with Legislation
With legislation in many industries increasing both the volume of information and the length of time that businesses are obligated to maintain records, the burden on storing documents has increased significantly. Finding the most cost-effective solution is essential to controlling costs and resources, and Chaffinch Storage can provide the optimum solution.
Reduce Management Costs
Chaffinch Storage offers secure storage solutions to the issue of ensuring that precious office space, administrative and financial resources are allocated efficiently. The cost and resource burdens involved in records management can be reduced, allowing our customers to focus resource where it can have the greatest effect.
In-house management of documents is often difficult given the labour, space and indirect cost requirements, meaning that many businesses benefit from outsourcing this function to Chaffinch Storage.
Flexible Terms and Rates
Chaffinch Storage saves businesses money by tailoring packages to suit your business, allowing you the flexibility to reduce your costs by reducing rates on long-term and dead files.
"Live" & "Deep" Storage
Using both "Live" and "Deep" storage rates allows you flexibility to categorise records. "Live" storage is for those records are those with a high to medium chance of being required. "Deep" storage is for those records which are unlikely to be required in the near term, but are required to be maintained for legislative purposes.
Cost & Space Effective
You simply pay for the space you require, right down to the box, which ensures that costs are fair and minimised. Then, we can simply work to the terms that suit you best, whether they are long or short term. The additional benefit of having flexibility in retrieval, from 24 hour delivery to customer collection, means you only pay for the level of service you require.
We allow full flexibility in how to retrieve your boxes to ensure that you choose the service which best suits your requirements.
24 Hour Retrieval - The records you stipulate will be delivered to your premises within 24 hours. Great for those documents you need access to fast.
Standard Retrieval - Our standard retrieval service ensures that your documents are delivered to right to your premises. Documents retrieved on a standard service are usually delivered within 48 hours.
Eco-Retrieve - Simply tell us which documents you require and these will be delivered to your premises on the allocated day for your area. Eco-Retrieve minimises our environmental footprint whilst offering you massive savings on retrieval services.
Collection – Access on-site by private appointment to collect your records by your nominated representatives. Security is paramount and we strictly adhere to the nominated list to ensure your documents are protected at all times.
Our flexibility even extends as far as how you contact us. You can contact us by phone, email, text or online customer service portal, whichever suits you best.
Confidential Document Destruction
Should you no longer require certain documents, Chaffinch Storage will dispose of your records using secure and confidential shredding in accordance with the Data Protection Act.
Chaffinch Storage is a committed environmentally-friendly company, and all shredded documents are recycled, adhering to our commitment to provide the greenest service possible.
Confidential shredding is vital for almost every business, as your information defines you from your competitors. Ensuring that documents cannot be subject to identify or informational theft means that secure shredding is the best option to provide peace of mind and protect your information.
Chaffinch Storage will not only shred the documents you stipulate from storage, we will also collect documents from your premises, and transport them securely and safely to destruction.
Upon destruction beyond possible reconstruction, you will be issued with a Certificate of Destruction to complete your records.
Please be aware that legislation requires records to be kept by law for a specified period of time and you should always check with your company's advisors before destroying documents. After this period has elapsed, records need to be disposed of securely and confidentially.
We go through a step-by-step authorisation procedure to ensure that each record you dispose of is correct.
To ease the administrative and cost burdens, we also offer a long term destruction service, whereby certain documents can be specified for disposal after a certain date. This helps customers make efficiency savings, and means it is just one less thing to think about.
Sectors and businesses who take advantage of archiving and document management services include;
- Legal Professionals
- Accountancy & Financial
- Insolvency Practitioners
- Surveyors & Estate Agents
- Building & Construction
This list is by no means exhaustive, and for more information please contact us to tailor a package to suit your needs.
Request a Quote
Save Up to 50% on Retrieval/Collection
Delivery to your area will take place on an allocated weekday and ensure your can plan ahead whilst saving money. To take advantage simply;
- Choose the boxes to retrieve/collect.
- Contact us either by email or through our unique online customer service portal.
- Await retrieval/collection.